Mayan EDMS

Document Management System

We Customize and Implement Mayan EDMS Document Management System.  Digitize, Track, Monitor and secure your documents using an Industry standard document management system. Keep your documents in a secure yet easily searchable location and retrieve them at your convenience.

Mayan EDMS is an industry standard Document Management System developed using Python / Django Framework. We help organizations in implementing Mayan EDMS. In addition, we also customize Mayan EDMS according to customer's requirements.

High Level Features of Mayan Document Management System: 

  • Document versioning.

    • Store many versions of the same document, download or revert to a previous version.

  • Electronic signature verification.

    • Check the authenticity of documents by verifying their embedded cryptographic signatures or upload detached signatures for document signed after they were stored.

  • Collaboration tools.

    • Discuss documents, or comment on new versions of a document.

  • Office document format support.

    • Mayan EDMS can detect the presence of Libre Office and use it to support word processing files, spreadsheets and presentations.

  • User defined metadata fields.

    • Several metadata fields can be matched to a document type as per technical, legal or structural requirements such as the Dublin core.

  • Dynamic default values for metadata.

    • Metadata fields can have an initial value, which can be static or determined by a template code snippet provided by the user.

  • Documents can be uploaded from different sources.

    • Local file or server side file uploads, multifunctional copier, or even via email.

    • Batch upload many documents with the same metadata.

    • Clone a document’s metadata for speedier uploads and eliminate repetitive data entry.

  • Previews for many file formats.

    • Mayan EDMS provides image preview generation for many popular file formats.

  • Full text searching.

    • Documents can be searched by their text content, their metadata or any other file attribute such as name, extension, etc.

  • Configurable document grouping.

    • Automatic linking of documents based on metadata values or document properties.

  • Roles support.

    • It is possible to create an unlimited amount of different roles not being restricted to the traditional admin, operator, guest paradigm.

    • Fine grained permissions system.

    • There is a permission for every atomic operation performed by users.

  • Multi page document support.

    • Multiple page PDF and TIFF files are supported.

  • Automatic OCR processing.

    • The task of transcribing text from documents via OCR can be distributed among several physical or virtual computers to decrease load and increase availability.

  • Multilingual user interface.

    • Mayan EDMS being written using the Django framework, can be translated to practically any language spoken in the world. For a list of translated languages have a look at the Transifex project location.

  • Multilingual OCR support.

    • The current language of the document is passed to the corresponding OCR engine to increase the text recognition rate.

  • Plugable storage backends.

    • It is very easy to use 3rd party plugins such as the ones available for Amazon EC2.

  • Color coded <../chapters/tags>`.

    • Labeled and color coded tags can be assigned for intuitive recognition.

  • Workflows.

    • Keep track of the state of documents, along with the log of the previous state changes.